Terms & Conditions

Terms & Conditions – Elite Excursions

Prices are subject to change without prior notice. All prices and rates are quoted in South African Rand (ZAR), Pound Sterling or US Dollar as specified, unless otherwise specifically agreed. Payment in approved foreign currency will be accepted at the rate of exchange applied by the bankers of Elite Excursions Tourism Services at the time of receipt of payment. Any shortfall resulting from exchange rate fluctuations will be for the account of the passenger.

The Client shall pay a deposit of 50% of the total booking value to Elite Excursions to secure booking. All bookings will be considered provisional until proof of deposit payment has been received by Elite Excursions. The full quoted price must be paid thirty days prior to the commencement of services. Services booked less than thirty (30) days prior to departure must be paid in full on booking, unless otherwise specifically agreed.

Payment shall be made in all instances (by account holders and non-account holders) in the currency in which the quotation was accepted or in which the invoice is made out. All payments shall be made to Elite Excursions, free of deduction or set off of any nature whatever, at such place and in such manner as Elite Excursions may authorise from time to time in writing. Bank charges are the responsibility of the transferor.

Should the full amount not be paid on departure day the Service booked will not start until receipt of full payment.

Elite Excursions reserves the right to decline to accept or retain any Client as a member of any group or on any tour at any time as a result of the non-payment of any amount due by the client in respect of such Client or if such Client interferes with any other member of any group and/or causes any disturbance or nuisance

No refunds on cancellations.

All children will be charged the full applicable adult per person rate on all services provided.

Certain camps, lodges and hotels generally refuse to accept children under 12 years.

If the client makes a booking on behalf of any party, the client warrants to Elite Excursions that the client is authorised by such Client to make reservations on behalf of such Client and is acting as such Client’s agent and in so doing, binds such party to these conditions. Upon the reservation being accepted by Elite Excursions, the Client warrants that the he/she has been informed of and is bound by the terms and conditions set out herein. The client indemnifies and holds Elite Excursions harmless against all claims for damage, loss and injury which any Client may claim against Elite Excursions if such claim is excluded in terms hereof.

The transport, meals, entrance fees, accommodation and other facilities and services which are to be supplied in respect of any tour package (“the package”) are those specifically stated in the tour brochure or package itinerary in which the tour contracted for by any party (“the client”) on behalf of any third party/ies (“the Client’s) is described. Each package requires the organisation of transport, meals, entrance fees, accommodation and/or other facilities or services. Elite Excursions has no direct day to day control over its suppliers. Accordingly Elite Excursions accepts no responsibility for any injury, damage, loss, accident, delay, irregularity and/or inconvenience which may be occasioned by any defect in any object (including a vehicle) utilised by any supplier for the supply of any service or by an act or omission of any supplier or its servants or agents.

Elite Excursions reserves the right to sub-contract in case of an emergency, and when this right is exercised the substitute will, as far as circumstances permit, compare equally with Elite Excursions.

Accommodation is as specified in the itinerary or brochure and is based on two people sharing a twin bedded room. The use of specific accommodation is subject to availability. Elite Excursions reserves the right to make use of alternative accommodation. This will in no way affect the price of the tour. Single accommodation is in short supply but may be available at extra cost on a first come first serve basis.

Should the Client fail to join a tour, join it after departure or leave it prior to completion, no refund will be made and no credit granted. Clients should ensure that they have appropriate insurance cover.

Elite Excursions shall not be liable for any loss, damage or expense of any nature whatever suffered by the client or any Client arising from –

> the loss of or any damage to any property;

> the cancellation or curtailment of any tour;

> sickness, quarantine, weather conditions, war, strikes, riots and/or any other cause of any nature whatever, however caused and whether as a result of Elite Excursions’s negligence or otherwise.

Elite Excursions accepts no liability for the death of, injury to, loss and/or damage to, any person and/or property arising out of any act or omission of Elite Excursions, the supplier, any servant or agent of Elite Excursions or any supplier, whether as a result of negligence or otherwise. The client shall be deemed to have waived, renounced and abandoned any and all rights and entitlements to which the client may be entitled under the provisions of the law of the Republic of South Africa for any loss or damage to person and/or property.

Should sickness or accident interrupt a tour, Elite Excursions shall not be liable for any –

> loss, damage or expense arising there from, whether as a result of Elite Excursion’s negligence or otherwise; and refund, either total or partial, of money paid.

> Elite Excursions recommends that the client to take out the necessary insurance to protect against any such eventuality.

Client’s shall be solely responsible for complying with the formalities required by police, customs, health and all other authorities at the point of departure, at the destination and whilst in transit. Whilst Elite Excursions will endeavour to provide the client, prior to departure, with the latest information concerning such regulations and restrictions, Elite Excursions shall not responsible and does not accept any liability for any inaccuracies or omissions in this regard.

Client’s may not carry any unlawful articles or substances whilst travelling in the South African region. Should any Client contravene the aforesaid prohibitions, Elite Excursions will be entitled to immediately exclude the offender from the tour and such Client will be responsible for his or her own repatriation and all costs associated therewith. Elite Excursions will under no circumstance assist any such offender in any dealings or negotiations with any authority.

In all matters where it is or may be necessary to have recourse to the court, the courts of the Republic of South Africa shall have sole jurisdiction to the exclusions of the courts of any other country and the prevailing law of the Republic of South Africa shall prevail.

Should Elite Excursions appoint a tour leader or guide in respect of any tour, then the Client must accept all reasonable instructions of such tour leader or guide.

All information contained in Elite Excursions’s brochure/itinerary and price inserts are to the best of Elite Excursions’s knowledge and belief true and correct, but Elite Excursions accepts no liability for any inaccuracies contained therein.

Quotations are valid only to the expiry date stated on the quotation and are subject to adjustment if the services quoted for are not available at the time of booking. Quotations are based on itineraries and requirements specified by the customer. Upon acceptance of the quotation, any changes requested by the customer which incur additional costs will be charged to the customer. Prices are also subject to adjustment in the event of changes in government imposed taxes, fuel prices, air fares, hotel charges, tourism levies, and / or the introduction of national, regional or local taxes or levies of whatever nature. Prices for the services of sub-contractors may vary, however such changes will be communicated in writing to the customer. Acceptance of the quotation will be regarded as acceptance of Elite Excursions’s Terms and Conditions of Business.

All travel arrangements, such as flight bookings, reservation of hotel accommodation, reservation of motor transport and the like, made by Elite Excursions are subject to the booking conditions and cancellation provisions of the supplier thereof.

Elite Excursions reserves the right to alter or substitute routes, refreshments, meals accommodation, itineraries, tours, services, vehicles and/or arrangements should conditions necessitate. Elite Excursions will offer substitutes of equal value and will inform the client of any known changes before departure.

Elite Excursions carries extensive passenger liability insurance, details of which will be made available on request. It is strongly recommended that all Clients take out comprehensive travel insurance including full medical cover, as well as cancellation and curtailment cover.

Passports and visas: The onus is on the Client to ensure that their passports are valid for travel and that they are in possession of valid visas for all countries being visited and that all necessary health certificates for these destinations are in order.


If in the opinion of Elite Excursions the fulfillment of any tour is considered impossible, illegal or if in Elite Excursions’s opinion inadvisable because of weather conditions, avalanches, strikes, war, government interference and/or any other cause not arising from Elite Excursions’s negligence, Elite Excursions may at any time cancel such tour or what remains of it or make alterations in the route, accommodation, price and/or any other aspect thereof as it thinks fit, and any losses and expenses resulting from such cancellation or alteration shall be borne by the Client.

One standard set of luggage, comprising one suitcase and one overnight bag per person is allowed. Luggage should be clearly marked.

It is obviously not possible for all Clients to occupy front row seats throughout their tours. So as to have as many passengers as possible enjoy the front row seats, Elite Excursions’s guides and drivers have been instructed to implement a policy of rotation of seats.

In accordance with international practice and as a courtesy to non-smoking fellow passengers, Clients co-operation is required in implementing a policy of prohibiting smoking on vehicles. At no time and under no circumstances is smoking permitted on vehicles. The guide or driver will ensure that sufficient comfort stops are made to enable Clients to smoke outside.

Elite Excursions shall not be bound by any representation, warranty, promise or the like not recorded herein or agreed to by it in writing. No representation, term, warranty or condition express or implied shall be considered to be or to have been made or agreed or implied by reference to any other writing, advertisement or conversation.

No addition to, variation, or agreed cancellation of these conditions shall be of any force or effect unless in writing and signed by or on behalf of any director of Elite Excursions

No indulgence which Elite Excursions may grant to any party, shall constitute a waiver of any of the rights of Elite Excursions who shall not thereby be precluded from exercising any rights against the client which may have arisen in the past or which might arise in the future.

Any claim or dispute which may arise between the client and Elite Excursions travellers including any claim for loss or damage due to injury to person or property shall be resolved by arbitration in accordance with the laws of the Republic of South Africa.

In respect of FIT’s and groups the additional terms and conditions set out hereinafter will also apply.

In these terms and conditions –

> the word “travel date” shall mean the date of scheduled arrival of the Client in the Republic of South Africa;

> the singular shall include the plural and vice versa;

> any gender includes the other genders;

> a natural person includes an artificial person and vice versa.